Rules & Standing
Orders of the
Greater London Association
of Trade Union Councils
- The name of the Association,
the Rules of which have been approved by the General Council of the Trades
Union Congress, shall be the GREATER LONDON ASSOCIATION OF TRADE UNION COUNCILS.
The Association shall be registered with the TUC.
- The Objects of the Association
- To act as the representative
body of the TUC for Greater London (the 32 Boroughs formerly comprising
the Greater London Council) in helping to publicise and administer TUC policy,
including liaison on matters of joint concern with the SERTUC.
- To act as an electoral
body for Trade Union Councils' representatives on the SERTUC and its sub-committees.
- To promote the effective
working of trade union councils in Greater London and to co-ordinate their
activities, particularly by making representations to the appropriate bodies
about matters of common concern to trade union councils within Greater London.
- To take up and campaign
on matters of concern to the trade union movement and particularly affiliated
trade union councils and to afford solidarity to these as appropriate.
- To assist, in conjunction
with the Trade Union Councils' Joint Consultative Committee, the development
of trade union councils in Greater London by helping them to obtain affiliations
on full membership from all trade union branches in their areas and by promoting
the establishment of new Councils in particular local authority areas where
none currently exist and to liaise with district and regional organisations
of trade unions.
- The Association shall
consist only of duly elected representatives of affiliated trade union councils
which are registered by the TUC.
- Representation of
trade union councils shall be based on affiliation fees paid to the Association
- Up to 5,000 members:
- 5,001 - 10,000
members: 3 representatives
- 10,001 - 20,000
members: 4 representatives
- Over 20,000 members:
- Trade union councils
shall notify the Association Secretary of the names and addresses of their
delegates immediately after their Annual Meeting.
- Substitute delegates
will be allowed subject to the Association Secretary being informed on
trade union council headed notepaper, and signed by the trade union council
- The Annual Meeting
of the Association shall take place in the month of May in each year.
- The Ordinary General
Meetings of the Association shall take place on the second Saturday in
each month. Meetings shall be of no more than 2 hours duration unless
by special resolution of the Association. Delegates shall register on
- A Special Meeting
may be called at any time by the Executive Committee, or in the case of
urgency by the President and Secretary, or upon a written request of six
affiliated trade union councils. In the latter case the object of the
meeting must be clearly stated upon the requisition.
- Notices to each delegate
and trade union council Secretary shall be posted seven clear days before
the date of the meeting, where practicable.
- No business shall
be transacted at any meeting of the Association at which fewer than eighteen
delegates are present and 10 trade union councils represented.
- The Executive Committee
- The Executive Committee
shall consist of seven members, plus the officers of the Association.
- No trade union council
shall be entitled to more than one seat on the Executive Committee (excluding
- The Executive Committee
shall conduct the detailed business of the Association and report to the
- Executive Committee
meetings shall be held monthly. A special meeting of the Executive Committee
may be called in the event of urgent business arising as and when deemed
necessary by the President and Secretary.
- The quorum of the
Executive Committee shall be five: three officers and two members.
- The Officers of the Association
shall be: President, Vice-President, Secretary, Treasurer, Assistant Secretary,
Credentials Officer and Women's Officer, who shall be elected at the Annual
Meeting to serve for one year and who shall be eligible for re-election. The
Officers shall be ex officio members of the Executive Committee with
full voting powers.
- Duties of Officers
- The President shall
preside at all meetings of the Association and Committees and see that
the business at meetings and of the Association generally is conducted
in a proper manner. At meetings where the President is not in attendance
the Vice-President shall preside. In the absence of both the meeting shall
elect one of the delegates present to preside. In the Association's Standing
Orders the powers granted to the President shall be assumed by any person
replacing the President as Chair of the Meeting.
- The Secretary shall
attend all meetings of the Association, Executive and Sub-Committees,
keep a correct record of the proceedings and conduct the business of the
Association in accordance with the Rules; shall issue to each delegate
notice of Association meetings and shall prepare the Annual Report. Should
any delegate be absent from three meetings in succession, the Secretary
shall notify the delegate's trade union council of the fact.
- The Treasurer shall
keep a true account of income and expenditure; shall receive all moneys
due to the Association; shall keep account of all sums of money received
from the Secretary and bank them in the name of the Association; shall
make such payments as may from time to time be authorized by the Association
or the Executive Committee; and when necessary shall sign cheques for
authorized payments. All cheques must be signed by at least two of the
following officers: President, Vice-President, Secretary, Treasurer.
- Upon retirement from
office, officers shall hand over to their successors or to the Executive Committee
all books, cask, keys, papers and other property of the Association.
- The Association shall
at its Annual Meeting elect two Auditors, whose duty it shall be to audit
all accounts and the Annual Financial Statement, certify as to their correctness
or otherwise and report upon their findings to the Association. Auditors shall
not be officers or members of the Executive Committee.
- Nominations for Officers
and the Executive Committee shall be submitted by trade union councils to
the Secretary, with the consent of the nominee, by the closing date set by
the Executive Committee, which in any case shall not be later than seven days
prior to the Annual Meeting. All nominees must be delegates to the Association.
- The Officers and Executive
Committee shall be elected by ballot vote at the Annual Meeting of the Association.
- In the event of the resignation
or death of any officer or member of the Executive Committee the vacancy shall
be notified to the next ordinary meeting of the Association, when nominations
shall be taken and a ballot vote shall be held at the subsequent ordinary
- Any member of the Executive
Committee, including Officers, being absent from at least three consecutive
Executive Committee meetings shall, unless a satisfactory reason for such
absence has been sent to the Secretary, be deemed to have vacated office and
the vacancy shall be filled as provided for in Rule 13.
- The Association's representatives
on the SERTUC shall be elected by ballot vote at the appropriate meeting of
the Association, the necessary number of nominees securing the highest number
of votes to be declared elected. Candidates shall be nominated in the manner
laid down for the nomination of Officers and the Executive Committee under
Rule 11. The Greater London nominee for the SERTUC Executive Committee shall
be dealt with in the same manner.
- Each trade union council
shall pay an affiliation fee of 30 pence per hundred members per annum,
with a minimum fee of ,15.00. Trade union councils not conforming to this
rule will be debarred from attending the Annual Meeting of the Association.
- Requirements upon affiliated
trade union councils
- Every affiliated
trade union council shall furnish the Association with a copy of its rules,
annual balance sheet and Annual Report.
- Every affiliated
trade union council shall send to the Association Secretary a copy of
all minutes and other mailings.
- The Association may form
Sub-Committees to deal with specific subjects. These may consist of Association
members, trade union council members and representatives from relevant bodies
as approved by the Executive Committee. Sub-Committees shall be subject to
the authority of the Executive Committee and the Association. The President
and Secretary shall be the Chair and Secretary of all Sub-Committees unless
they nominate substitutes.
- In no circumstances shall
the Association co-operate with or subscribe to the funds of any organization
whose policies or activities are contrary to those of Congress. The Association
shall not co-operate with or subscribe to the funds of any political party
other than the Labour Party, with which the Association may co-operate providing
that no part of the funds of the Association derived from the general funds
of affiliated trade unions shall be applied, directly or indirectly, in the
furtherance of the political objects specified in Section 3(3) of the Trade
Union Act 1913.
- No alteration of Rule
shall take place except as decided at the Annual Meeting or at a Meeting expressly
convened for that purpose and then only upon a vote in favour of the proposed
alteration of two thirds of the delegates present. Three months' notice shall
be given to the Secretary of any proposed alteration of Rule which it is desired
shall be discussed at the Annual Meeting or other specially convened Meeting.
Any proposed change in these Rules must be notified to the TUC for approval.
- In the event of the Association's
annual registration by the TUC not being continued the officers shall hand
over the funds and property of the Association to the TUC to be held in trust
until such time as the Association is re-established and registered by the
TUC. Failing such re-establishment the TUC shall have discretion to use the
funds and property to benefit trade unionism.
The following business shall be enacted at full GLATUC meetings:
of the last meeting
which notice has been given
The order of business shall
be determined by the Executive and additional items may be added to the Agenda
at its discretion. Priority at Meetings shall be given to the co-ordination
and direction of work being carried out by the Association. Reports from Sub-Committees
shall take precedence over all other Reports. All Reports shall be in writing,
except by the President's permission.
- Notice of
Motions shall be sent by affiliated trade union councils to the Secretary
in writing not less than seven days before the Association meeting at which
they are to be discussed. Such Motions shall be placed upon the Agenda in
the order in which they are received by the Secretary. Emergency Motions must
be submitted to the Secretary prior to the start of the meeting. They shall
be on the headed paper of, and signed by the Secretary of, the trade union
council from which they originate. No trade union council may place more than
two Motions before any Meeting of the Association (excluding Emergency Motions).
- The mover of any original
Motion, but not an amendment, shall have the right to reply but no other delegate
shall be allowed to speak more than once on the same question unless permission
be given to explain or on a point of order addressed to the President, when
the remarks made must be strictly confined to the explanation or point of
order. The mover shall have the right to reply to the discussion but shall
introduce no new matter into this reply. The Motion shall be put immediately
the mover has replied.
- Amendments to Motions.
- If an amendment be
carried it shall displace the Motion and itself become the substantive
Motion, whereupon any amendment may be moved thereto. All Motions and
amendments shall be presented in writing.
- When an amendment
is proposed to an original Motion, no second amendment shall be discussed
until the first amendment is disposed of.
- A delegate who has not
spoken on a Motion and who considers that it has been discussed sufficiently
may propose "that the question be now put". If this proposition
is carried the President shall give the mover of the original Motion the opportunity
to reply, after which the Motion under discussion shall be immediately put
to the vote.
- Except at the President's
discretion, no delegate shall speak in any agenda item for more than three
minutes, except that movers of motions and reports are allowed five minutes,
with three minutes to reply to the discussion and the Secretary is allowed
ten minutes to present the Secretary's Report. Time limits shall not apply
in a special address to the Association.
- The decision of the President
on any point of order shall be final. Six delegates may challenge the President's
ruling, in which case they must obtain a two-thirds majority.
- Except where provided
for by Rule, voting shall be by show of hands.
- In the case of voting
being equal the President may give a casting vote.
- No Resolution of the
Association may be rescinded or amended at the same meeting at which it was
passed. Notice of its rescindment or amendment must be given as provided for
in Standing Order #2, but the Resolution shall not be rescinded or amended
unless by the consent of two-thirds of the delegates present at the meeting
when it is considered.
- Any delegate desiring
to address the Association shall indicate by show of hand to the President
(or by any other method determined by the President), address the President
when called on to speak and if called to order shall remain silent until the
point is decided.
- Any delegate may for
stated purposes move the suspension of a Standing Order. The Motion on being
seconded shall be forthwith put to the meeting without debate or amendment.
If two-thirds of the delegates present vote in favour thereof, but not otherwise,
the suspension moved shall take effect immediately.